The operating system for therapy centres
Run and grow your centrewith clarity. Not chaos.
Practice management for speech, occupational, ABA and physiotherapy centres. Fill more slots and bill every session, online, in-clinic, or both.
Built with therapy centre ownersGo live in 2 hoursNo credit card neededMeta Tech Provider
Has this happened at your centre?
Tick the ones you recognise.
Tick one to see what changes. Ticked none? You may not need us yet.
Fifteen minutes, your centre's numbers.
TheraFlow runs on the platforms your centre already trusts
Amazon Web ServicesHosting in Mumbai
WhatsApp Business PlatformParent messaging, Meta Cloud API
RazorpayPayments
ClerkSign-in and MFA
Anthropic ClaudeAI features
Google GeminiAI features
Zoho BooksInvoicing integration
NangoCentre integrations
Watch TheraFlow run a centre in 30 seconds
No slides, no fluff — real scheduling, attendance, and billing, exactly as your front desk would use it.
Your day, before & after
Where your time and money actually go.
- 4+ hours/day on WhatsApp, Excel, and paper
- Parents asking 'Is therapy even working?'
- Prepaid packages expiring unnoticed
- Backup therapist has zero context
- No visibility into utilisation or revenue
- One dashboard, 15 minutes, day sorted
- Parents get photo updates automatically
- Alerts before any package expires
- 60-second handover for any therapist
- Real-time numbers across all locations
Built for how therapy centres actually work
Not adapted from generic clinic software. Designed ground-up for speech, OT, autism, and physio centres.
Smart scheduling
Every therapist's availability at a glance. Book, reschedule, and fill cancellations in seconds — not minutes.
Parent app with progress photos
Session updates, milestone photos, weekly progress — parents see it all. They stop asking and start referring.
Billing that matches reality
Packages, pay-per-session, or open session grants — billed the way your centre actually works. Rates lock at session time. Therapists never see the money side.
Notes & goals
Therapists log from their phone. Backup therapist? Full context in 60 seconds.
Package & expiry alerts
Alerts before packages expire, auto-reminders to parents — no more silent revenue loss.
Attendance & analytics
Utilisation, cancellations, and revenue trends — across all locations, in real time.
24
Sessions Today
142
Active Patients
4.2L
Revenue (Mar)
87%
Utilisation
Session Utilisation — Last 2 Weeks
Avg 79%The parent app that sells itself
The single feature centre owners talk about most. Parents stop asking "Is therapy working?" and start referring their friends.
Good morning
Arjun's Parent
Next session
Today, 10:30 AM — Speech Therapy with Dr. Priya
Session Update
Dr. Priya · Yesterday, 10:30 AM
Progress Photo
Arjun practising 2-word combinations using picture cards
Goals worked on
Therapist note: Great session! Arjun initiated "want ball" independently 3 times. Recommend practising at home with snack time requests.
Weekly Progress
3 of 4 goals on track
Progress photos after every session
Parents see what their child worked on, with photos. No more 'How was therapy today?'
Direct chat with therapists
No phone tag. Parents message therapists directly through the app.
Weekly progress summaries
Automatic digests showing goals worked on and milestones hit. Parents never feel out of the loop.
Reminders & easy rescheduling
Auto-reminders cut no-shows. One-tap rescheduling means fewer lost sessions.
Stop guessing.
Start seeing.
Revenue, utilisation, cancellations, and package health — across every location, in real time. The numbers that used to take a day to pull are now the first thing you see each morning.
- Spot revenue leaks before they cost you
- Know which therapists and slots are underused
- See every location without making a single call
Trusted by therapy centres
From Srinagar to Bangalore — 3-therapist clinics to 20+ therapist multi-location centres.
10+
Centres using TheraFlow
200+
Therapists on the platform
2 hrs
Average setup time
4.8/5
Satisfaction from centre owners
"We were drowning in WhatsApp groups and Excel sheets. TheraFlow cleaned up our entire operation in a week. My receptionist saves 3 hours every day, and I finally have visibility into what's happening across both our locations without calling anyone."
Dr. Apoorva Rai
Poorvam CentreBangalore
16 therapists · 2 locations · Speech & OT
"The parent app changed everything for us. Parents used to constantly message asking 'what happened in therapy today?' Now they get photo updates automatically. Complaints dropped to zero, and we've gotten 11 new referrals from happy parents in 3 months."
Dr. Nandini Kapoor
BrightPath Child DevelopmentDelhi
22 therapists · 3 locations · ABA & Early Intervention
"I was skeptical about switching — we'd tried Practo and two other clinic tools before. But the TheraFlow team set everything up in one afternoon and trained my entire staff. The package expiry alerts alone recovered ₹1.6L in the first month that we would have just lost."
Dr. Sneha Deshpande
Little Minds TherapyPune
8 therapists · 1 location · Speech & Special Education
"When a therapist is on leave, the substitute used to walk in blind. Now they open TheraFlow, see every session note, every goal, every parent concern — full context in under a minute. The quality of therapy hasn't dropped once since we started using it."
Dr. Rashmi Menon
Samvedna Therapy CentreMumbai
12 therapists · 2 locations · OT & Physiotherapy
"We're a small centre but TheraFlow made us feel like a well-oiled machine. The scheduling is so intuitive that my front desk staff figured it out on day one. And parents love the weekly progress summaries — two families told me it's the reason they chose us over a bigger centre."
Dr. Priyanka Naik
KidStep RehabGoa
5 therapists · 1 location · Physiotherapy & OT
Built for these therapy types
The full breakdown
Cancellations and expired packages are silent revenue killers. Here's how much you could recover, and how.
Sessions lost / month
113
Monthly recovery
₹36k – ₹63k
Return on investment
7x – 13x
TheraFlow for 5 therapists costs ₹4,999/month.
How TheraFlow recovers this revenue:
Auto-reminders reduce no-shows by ~40%
Package alerts prevent silent expiry of prepaid sessions
Fill cancellations with waitlisted patients instantly
Assumes 5 sessions per therapist per day, 18% cancellations and no-shows, 25 working days a month, and 40–70% of lost sessions recovered. Actual results vary.
How TheraFlow compares
You're probably using one of these today. Here's what changes.
Starts small. Grows gently. Then stops.
Every plan includes unlimited patients, unlimited parent accounts, and every feature. Therapists beyond the included count are ₹1,000 each — and the whole bill caps out at Professional, however many you hire.
7-day free trial. No card required. Live in 2 hours.
Founding centres · until 30 Nov 2026
Free onboarding on every plan. Founding centres keep the price they sign up at, for as long as they stay with us.
Just starting out? Tell us your budget and we'll make it work
Starter
3 therapists included
then ₹833 per additional therapist
Billed annually · save 17%
- One-time, recurring & weekly plans
- One-tap attendance
- Session notes & IEP goals
- Shared team timetable
For single-location centres moving off Excel and paper.
Growth
10 therapists included
then ₹800 per additional therapist
Billed annually · save 20%
Everything in Starter, plus:
- Packages, pay-per-session & dues
- GST invoices & WhatsApp reminders
- Parent app with progress updates
- Utilisation & revenue dashboards
- Expiry & attendance-drop alerts
- Goal banks for speech, OT, ABA, physio
- Therapist handover view
For centres where coordination has become the bottleneck.
Professional
Unlimited therapists · Multi-location
Billed annually · save 17%
Everything in Growth, plus:
- Multi-branch dashboard
- Per-branch rate structures
- Custom exports & reporting
- Priority support
For multi-branch centres and networks.
On-Premise
Your infrastructure, your control
Priced per deployment
- Runs on infrastructure you control
- Perpetual licence, quarterly updates
- Deployment, training & handover included
- Your IT team owns backups & uptime
Most centres don't need this — the hosted plans cover multi-location operations without you running any servers.
One-time onboarding — data migration, workflow setup, and staff training.
Early-bird offer · sign up by 30 Nov 2026
No per-patient fees. No per-appointment fees. No commission on your revenue. Your bill stops growing at ₹14,999/month however large your team gets.
Why centres trust us
We're not a generic SaaS company. We're builders who work alongside centre operators every day.
Built alongside therapy centre operators
TheraFlow was designed hand-in-hand with centre owners who live these problems daily. Every feature exists because a real centre needed it.
Your data is encrypted & private
AES-256 encryption at rest, TLS in transit. Patient data is never shared, sold, or used for training. Compliant with Indian healthcare data practices.
Secure cloud, backed up daily
Your data lives on enterprise-grade cloud infrastructure with daily automated backups and 30-day retention. We've never lost a single record.
On the official WhatsApp Business Platform
TheraFlow is a Meta Tech Provider on the WhatsApp Business Platform, so reminders go out through the official Cloud API from the centre's own number. Parents get reminders from the centre they know, and replies land in the centre's own WhatsApp Business app.
Real support, not a chatbot
WhatsApp support with real humans who understand therapy centres. Average response time: under 30 minutes during business hours.
Questions
Ready to try it?
Fill this in and we'll set up your centre in under 2 hours.
No credit card. We'll reach out on WhatsApp to get you started.