Comparison
Most therapy centres manage billing with Excel, attendance with paper registers, and parent communication through WhatsApp groups. Here's what changes when you switch to a purpose-built system.
Spreadsheets + WhatsApp | TheraFlow | |
|---|---|---|
| Session Scheduling | Manual coordination, double-bookings, no visibility | Digital calendar with AI scheduling suggestions |
| Attendance Tracking | Paper registers or shared Google Sheets | One-tap digital logging from therapist's phone |
| Session Notes | Handwritten notes, often lost between therapists | Digital notes with full history for every patient |
| Therapist Handovers | No context — backup therapist starts blind | Complete session history accessible in seconds |
| Parent Visibility | Parents ask 'Is therapy working?' — no easy answer | Dedicated parent app with progress tracking and milestones |
| Package Tracking | Manual tracking — renewals often missed | Auto-alerts before packages expire |
| Reporting | Manual pivot tables, often outdated | Real-time analytics and auto-generated reports |
| Monthly Billing | 2-3 days of manual calculation each month | Invoices raised in INR from attendance |
| Parent Communication | Manual WhatsApp messages one-by-one | Automated WhatsApp updates to parents |
| Setup Time | Ongoing — you maintain the system forever | 2 hours — we import your data and train your staff |
| Pricing | Free (but costs hours/week in admin time) | From ₹2,999/month — pays for itself in time saved |
Spreadsheets are free — but they cost you hours every week in manual scheduling, attendance tracking, and record-keeping. They cost you context when therapists hand over patients. They leave parents in the dark about their child's progress. And they cost you growth, because your administrator spends more time on coordination than on building your centre.
TheraFlow handles scheduling, attendance, session notes, progress tracking, the parent app, reporting, package alerts, INR invoicing and WhatsApp parent communication. Therapy centres that switch from spreadsheets see immediate improvements in operational clarity and therapist efficiency.