Colleges & hospitals

Run the department.Not the register.

A teaching clinic or a rehabilitation department is a therapy centre with different job titles. TheraFlow gives supervisors the whole department on one screen, gives every student clinician their own caseload, and keeps a complete record of every session, paid or not.

What a department loses to paper

The roster resets every term

A new batch of interns arrives, caseloads are redistributed by hand, and the first two weeks of every rotation go to finding out who is seeing whom.

Supervision is a signature in a file

Student notes are reviewed on paper, so a supervisor cannot see which clients were seen this week, whose notes are pending, or how a child has progressed across three clinicians.

The OPD register and the therapy register disagree

The hospital records the visit. The department records the session in a notebook. At the end of the month, neither number is the one the head of department needs.

Free sessions vanish from the record

Subsidised and no-fee sessions are real clinical work, but when the record is built around receipts they are the first thing to go unrecorded.

Nobody can see utilisation across rooms

How many sessions did the department deliver this week? Which rooms sat empty? Which clinician has capacity? The answer is a walk down the corridor.

Parents contact the student, not the department

Reminders and progress updates go out from a student's personal phone. When the rotation ends, the family's contact with the department ends with it.

The same product, in your words

Supervisors and HODs are admins

They see every clinician's day, every room and every department on one timeline, read every note, and run the reports. Student clinicians see only their own caseload.

Student clinicians are therapists

Each intern has their own login, schedule and clients, and writes session notes on their phone at the session. When a batch rotates out, their clients are reassigned from the schedule and the history goes with the client.

Departments are branches

Speech, OT, physio and special education each run as a branch with their own clinicians, rooms, rate card and reports. One institution, one sign-in, a switch between departments.

Caseload is utilisation, measured

Sessions per clinician, per room and per department are a number on a dashboard, not an estimate. Empty slots show up as gaps to fill.

Every session is recorded, whatever it cost

A session can be free, subsidised or full-rate and still count toward attendance, caseload and the client's progress. The clinical record does not depend on a receipt.

Families hear from the department

Reminders, confirmations and progress updates go out on the department's own WhatsApp Business number. The relationship stays with the institution when the intern moves on.

The words change. The workflow does not.

A college speech and hearing clinic books sessions, marks attendance, writes notes against goals, and reports progress to a parent and to a supervisor. A hospital rehabilitation department does the same with a referral at the front. That is the workflow TheraFlow already runs for therapy centres.

So we did not build an institutions edition. We built a translation: supervisor to admin, student clinician to therapist, department to branch, caseload to utilisation. Every feature on this page is live in centres today. What changes is the label on the screen and who is allowed to see what.

What TheraFlow is not

It is not a hospital information system, and it does not replace one. Registration, central billing and the medical record stay where they are. It does not grade students or run an academic calendar. It runs the therapy department completely, and it stops at the department's door.

Frequently Asked Questions

No. TheraFlow runs the therapy department: schedules, attendance, session notes, packages and parent communication. It does not replace the hospital's HIS, OPD registration or central billing, and it does not integrate with them today. The department keeps its own complete record inside TheraFlow.

Yes. A student clinician is a therapist in TheraFlow, and a therapist sees their own schedule, their own clients and their own notes. Supervisors and heads of department are admins and see the whole department. Who can see which client is a permission setting, not a workaround.

Their clients are reassigned to the incoming clinicians from the schedule. Notes, goals and attendance stay with the client, so the new clinician opens a full history on day one and the supervisor's review trail is unbroken.

One institution, several departments. Each department is a branch with its own clinicians, rooms, rate card and reports, and a supervisor who works across departments signs in once and switches between them.

Yes. A session can carry a subsidised or zero rate and still count for attendance, caseload, utilisation and the client's progress record. Nothing about billing is required for the clinical record to be complete.

Plans are banded by the number of active clinicians, starting at ₹2,999/month, with no per-patient or per-session fees. A department with a rotating batch of student clinicians should book a demo so we can size the plan on seats actually in use.

Related Reading

For centre ownersThe same product from the seat that signs for it.For therapistsWhat a student clinician's day looks like inside TheraFlow.Utilisation calculatorWork out what a department's capacity is actually worth.Security & dataWhere the record lives, who can read it, and how it is protected.

See it with your department's words on the screen

A 15-minute walkthrough with a supervisor's login and a student's login side by side.

From ₹2,999/month · No per-patient fees · No credit card required