For Centre Owners & Admins

Run the Centre. Not the Spreadsheet.

You opened a therapy centre to help children, and somewhere along the way you became the person who reconciles attendance registers against invoices at month end. TheraFlow takes that job: attendance, packages, billing, the team's schedule, and parent messaging, in one place your front desk and you both trust.

A Month in the Life — With TheraFlow

Day 1Sessions are marked as they happen. Each one lands on the child's package balance the same minute, so "how many sessions are left" is never a question for the register.
Day 8Three packages will run out next week. The renewal list is already on the dashboard; the front desk calls those parents while the child is still coming every day.
Day 15A therapist is on leave. Her sessions show as gaps on the timeline; the ones that can be covered are reassigned, the rest are rescheduled and parents are told from the centre's WhatsApp number, not hers.
Day 22A school asks for a progress report on a child. It is assembled from the session notes the therapist has been writing all along. Nobody spends an evening reconstructing a month from memory.
Day 30Invoices for the month are generated from what was actually attended. You read the financials the same evening: sessions delivered, sessions unpaid, sessions leaked to no-shows. Month end is a report, not a project.

Built for the Person Who Runs the Centre

Every attended session becomes an invoice

Attendance marked at the door flows into the package ledger and the month's invoices. No register-to-spreadsheet-to-invoice chain, and nothing delivered goes unbilled because a therapist forgot to tell the front desk.

Know who is owed a session before they ask

Package balances, expiries, and make-ups owed are one screen. Renewal conversations happen a week early, not after a parent has already stopped coming.

See your whole team's day at once

Every therapist, every room, every branch on one timeline. Cancelled slots show up as gaps to fill, and utilisation is a number you can read, not a feeling you have on Friday.

Parents hear from the centre, not from a therapist's personal number

Reminders, confirmations, and receipts go out on the centre's own WhatsApp Business number. Fewer no-shows, and the relationship stays with the centre when a therapist moves on.

Progress reports without chasing anyone

Session notes are captured at the session, so a report for a parent or a school is assembled from what already exists. No week of reminders before every review.

Add a therapist or a branch without adding a process

Roles, permissions, branch-wise rates, and who sees which client are settings, not new spreadsheets. The centre that grows to twelve therapists runs the way the centre with three did.

See it with your own centre's numbers

Start a trial with your real therapists and packages, or book a 15-minute demo and bring the month-end problem that bothers you most. Your therapists get their own view the moment you invite them.

Are you a therapist rather than an owner? See TheraFlow from your side.